A. Feasibility Phase

Preparation of preliminary feasibility study of the project including the following :
a) Analysing the project brief.
b) Analysing the probable site and location studies.
c) Analysing the requirement of services such as water, electricity, gas etc.
d) Analysing site in relation to requirements and function.
e) Preparation of initial area concept in line diagram or Master concept.
f) Preparation of an opinion of probable cost.
g) Advising client on the need to obtain planning approval of the development proposals.
h) Preparation of documents necessary for outline planning approvals and follow-up action with relevant authorities.

Type of Building Contracts:
Presentation of the available options and providing recommendations to the Client for required type of Contracts for the best performance of the project.

Selection and Engagement of Consultants:
Advise the Client on the need of other Consultants and the procedure for the engagement of them including.
a) Selection of Consultants.
b) Establishing Conditions of Engagement.
c) Establishing scope of service and fees.
d) Engagement of such Consultants.

B. Schematic Design Phase

This stage of work consists of :
(a) Ascertaining requirements and constraints of the works based on client’s instructions and confirming Architect’s decisions to Client.
(b) Preparation of preliminary Sketch Design to interpret the design requirements.
(c) Preparing Preliminary Estimate of the probable construction cost.

C. Design Development Phase

This stage of work consists of :
(a) With the other Consultants, if applicable decide on the type of construction, quality of materials and standards of workmanship.
(b) With the other Consultants, where applicable obtain approximate quotations, information on materials, test, investigations necessary to prepare a project estimate based on approximate quantities.
(c) Prepare and submit revised estimate to client and advise the client of the consequences of any subsequent changes on the cost and programme.
(d) Obtain client’s approval for type of construction, finishing material to be used, type of contract to be used, types of sub-contracts to be used for structural, mechanical and electrical systems to be used in the project.

D. Constructon document Phase

Based on the updated costs estimates and the project schedules approved by the client. This stage consists of :
(a) Preparing full set of Architectural Working Drawings.
(b) Co-ordination of working Drawings of other Consultants, where applicable.
(c) Preparation of schedules and specifications and co-ordinating work of other Consultants.
(d) Assist the Quantity Surveyor to prepare Bill of Quantities necessary for the tender. Compile and co-ordinate the B.O.Q’s.
(e) Preparing and/or obtaining all documents necessary for calling tenders such as ;
Full set of working drawings; Schedules Specifications; Pricing Preambles Bills of Quantities ; Instructions and Conditions of Tender ; General Conditions & Particular Conditions of Contract ; Warranties/Guarantees ; Instructions on Supervision of Works ;
(f) Submission of full set of above documents for Client’s approval.
(g) Submission of priced copy of Bills of Quantities and advice Client of any adjustments to previous statement of probable construction cost.

E. Bidding or Negotioating Phase

This stage of work consists of :
(a) Obtain approval of the Client for the type of Tender procedure to be followed .
(b) Invite on behalf of Client, Tenders for the project, based on the type of tender approved by the Client.
(c) Conduct pre-tender meetings, answer queries and advise client and tenderers on all technical and procedural matters during Tender.
(d) Advise and attend to the closing and opening of tenders.
(e) Evaluate the tenders and submit report and recommendations to client.
(f) Assist the client to select a Contractor including negotiations with tenderers, if necessary, to finalise the Contract.
(g) Advice the Client on issue of Letter of Acceptance and Award of Contract by providing a suitable draft letter.
(h) Arrange contract documents for the signing of the Contract by the Client and the Contractor.
(i) Arrange to hand over the site and the relevant document to the Contractor.
(j) Review and finalise the programme and other instructions.

F. Construction Phase

This stage of work consists of :
(a) Accepting the responsibility and exercising the authority as conferred upon the Architect by the Client and performing the functions as the Architect in respect of the Building Contract as set out in the General Conditions of the Building Contract.
(b) Providing all necessary information with the help of other Consultants where applicable and issuing instructions to the building contractor to enable the building contractor to proceed with the works.
(c) Examining the work programme from time to time and advise both Client and Contractor to fulfill their responsibilities to complete the project within the contract period.
(d) With other Consultants where applicable make periodic inspection of the works as provided in the “Schedule of Service” herein and conducting progress review meetings and issuing reports and Payment Certificates as required under building contract.
(e) On completion of the building to a state reasonably satisfactory for occupation in the opinion of the Architect, arrange the Contractor to hand over the building to the owner and issue the Certificate of Practical Completion.
(f) Arrange to test all the systems installed and arrange to hand over test reports, and any other document needed as per Conditions of building Contract.

G. Maintenance Phase

With the help of the other Consultants where applicable and the Contractor and Sub-Contractors, the following post-construction services are to be provided. :
(a) Prepare a maintenance manual of services and plants with the help of contractors involved.
(b) Advise regarding service arrangements on equipment and services.
(c) Advice regarding maintenance programmes for the Buildings and Built-Environment.
(d). Arrange the Specialist Contractors to train the Client’s Staff to operate the systems and plants.
(e) Review the Warranties and Guarantees and hand over such documents to Client.
(f) Carry out any inspections needed during the Defects Liability Period and prepare a list of items to be attended to by the contractors, and arrange such defects to be rectified by the respective contractors.
(g) Upon completion of the Defect Liability Period issue the Final Certificate.